Structure Beats Effort

I’ve had a running for the train problem for two decades now.

My current house (like my last house) is a brisk 10 minute walk from the train I take in to New York City.

On average, for the last 20 years, I’ve walked out of my house 7 to 8 minutes before the train I’m taking. While I never miss the train, at least half of the days (maybe more) I run some or all of the way there—arriving to the platform panting, sweaty, and stressed.

Once, fifteen years ago, a neighbor stopped my wife and said, “I see your husband running for the train every day. Is everything OK?” At the time I had two kids under the age of five. Today I have no excuse.

This behavior is, of course, totally crazy. If can leave my house 2 to 3 minutes late, every workday, for decades, you’d think it would be blindingly easy to leave my house on time, right?

Apparently not.

In the past couple months, for the first time, things are improving. I’m leaving 10 minutes before the train, and sometimes 11, 12, even 14 minutes early. And when I leave that early, I see other people—strolling, relaxed. Who knew?

The change I’ve made is about structure, not attitude or effort.

I’m not trying any harder, I just bought cereal and milk in the office so I don’t eat breakfast at home any more.

Of course, it’s possible I’ll eventually revert to my old, running late ways. But I don’t think so. Because structural changes are the changes that stick.

This means that if you have any “always” in your life, you need a structural change. As in…

I’m always tired.

I’m always stressed.

I’m always in back-to-back meetings.

I’m always craving something sweet after a meal.

I’m always having a drink or two at the end of a workday.

I’m always under-investing in my friendships, or my marriage, or my kids.

The answers to these “always” will start with things like deleting social media apps from your phone; cutting your default meeting time in half; or taking a two week sugar fast.

Structure beats effort, every time.

Defaults

We schedule 60-minute meetings because Microsoft built it that way.

It’s just one of defaults that make up the fabric of our days.

The time we go to bed and wake up.

When show up at work, and when we go home.

What we say when someone asks “how are you?”

How we decide if we’ll stop for conversation.

Who we look in the eye.

What we do in the elevator.

And in the car, the train, the subway.

How, when and what we eat.

The first thing we do when we open our laptops, or when we have a free moment, or after concentrating hard for 15 minutes.

The number of minutes (seconds) we allow ourselves for unstructured time just to think.

Feeling rushed.

Acting rushed.

What counts as “real work.”

How honest we are with our boss, and with ourselves.

These are all defaults we’ve developed. Some are intentional, many are unconscious.

Most of them served us well once and don’t any more.

Want to change your day, your health, your outlook, your productivity?

Start by changing a default.

(Including in Microsoft Office)