Re: Question

Never let an email go out of your inbox with this subject line.  Instead, answer the question in the subject line.

Why?  Why bother being persnickety about such a trivial thing?

Maybe it’s not so trivial.  The subject line is of each email you send is your headline.  Can you imagine if the NY Post’s headline today had been “Re: IMF”  (instead of “French Whine” in reference to Dominique Strauss-Kahn not being given any special treatment by the NYPD.)  Re:IMF doesn’t sell newspapers, and it doesn’t help your email get to the top of the pile.

The subject of your email is a trigger for people to read your note (or not), to read it immediately (or not).  Tweaking this is one more way to avoid letting your message get lost in the shuffle.

A guy I know puts my name in the subject line of every email he sends to me.  It’s pretty weird, pretty far outside of regular email norms, but I absolutely know when an email is just to me and when it’s to a group, and it makes a difference in how I respond.

So, for kicks, a list of norm-breaking email suggestions:

  1. If you are the author of an email, make the subject Tweetable.  (NOT “Question” but instead “Should we move the launch date up a week?”).  Flex those 140-character-or-less authoring muscles for something more useful.
  2. Have as few people as possible receive every email
  3. Especially when you ignore #2, establish that you want replies from people in the To: line.  Cc: means “I’m just letting you know.”
  4. If someone has written a vague, general email subject line, change it.  Reply to “Question” with “Moving up launch date [Re: Question]”  This way the email is still searchable under the original subject plus it’s more clear to everyone what’s going on
  5. When an email thread veers off to a totally different topic, start a new thread or change the subject line.  Having a conversation about a potential promotion in a thread whose subject is “Re:Staff Retreat” is just plain inefficient.
  6. If threads are getting really long, pick up the phone instead (yes, that counts as an email tip)
  7. If a conversation has become irrelevant to some people, drop them off
  8. If #7 makes you/them uncomfortable, move the people who are being dropped off to Bcc: and say in the note: “I’m moving Pankaj and Sarah to Bcc: and the rest of us will continue the thread.”
  9. Make your emails shorter
  10. Write each email as if the time of each of the person reading it is valuable – because it is, even if being loose with these sorts of things feels like a hassle to you.

I wish all the popular email programs made it a default to have the cursor jump to the subject line when you hit “Reply.”  In the meantime, my answer to “Re: Question” is “No!”

The best birthday card ever?

A few years ago a good friend of mine started a greeting card business with all sorts of quirky cards for very specific events – buying a new Xbox; embarrassing faux-pas at the office holiday party; most sleepless nights in a row with a new baby….  When he took the cards to buyers, they all told him that the cards were great, but what they needed to see were more birthday cards, anniversary cards, and Valentine ’s Day cards.

The question he asked and we all need to ask today is: do I want to be in the business of trying to create the best birthday card ever?  Do I want to toil away and hope beyond hope that I’ll rise to the top – using the same tools and tactics as everyone else, but doing it just a little bit better?

You know:

Sure everyone does email campaigns, but ours is going to stand out a bit more because we’re going to tweak the headlines and up our open rates…

Sure everyone creates annual reports, but ours will be snappier, crisper, more memorable…

Sure everyone writes a quarterly email that no one reads, but this is what everyone expects, so we have to do it too…

Really?  You actually don’t need to do those things that everyone else does, and you certainly, certainly don’t need to do them in the WAY everyone does them (please!).

You don’t need to spend your organizational energy on things that “people expect.” Who are these “people” anyway?  What exactly do they expect?  Why?

Maybe these expectations are out there, and maybe they’re right, but I’d pressure test that a lot before spending organizational energy on creating another me-too thing that’s fighting for its life to be just-a-bit-above-average.

The chance that you write the world’s best, most memorable birthday card are pretty slim.  But creating the funniest “office party holiday gift card” ever – and getting that card in front of the people who buy and sell holiday gifts…well that sounds a lot more possible and a lot more fun.

Circles of humanity

Want to persuade, make a connection, motivate someone to DO something?

Dive as deep towards the center of your humanity as possible, and share that.

Like so many other things, this is the opposite of what we’re taught in professional schools (business, law, policy) and their professional counterparts (McKinsey), where they drum into us how to get good at staying in the outer two circles.

At a minimum, tell stories. But change happens when you share your dreams and your love.

They call it “HEARTS and minds” for a reason.

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Getting out of Quadrant 2

When you start out in life, just get out of school, and are out there pounding the pavement for that first job or trying to make that first sales call, more often than not you’re carrying around a mental model that says: “To pull this off, I need to get my point across effectively.  I need to convince the person I’m meeting with that _________”  (they should hire me; they should buy this product; they should give to my organization.)   In service of this goal, you execute your plan of where the meeting is going to go, you get your points across, and you do most of the talking.

Why not?  It’s what you’ve been trained to do.  It’s a Quadrant 2 approach.  And it often doesn’t work.

About 10 years ago, right before I headed into a job interview, my wife said to me, “Make sure you give THEM time to talk too.”  Novel.  In the first of the three interviews I had that day, meeting with a garrulous, extroverted Vice President, I spoke for about 5 minutes of the one hour interview.  And I got the job.

Most high-achieving Type A folks need to move to the left.

And all of us need to figure out in which quadrant we are most comfortable, and to figure out how to get better at switching from one to another depending on the person we’re meeting and the relationship we’re trying to build.

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I hate newsletters…

…and form letters, and customer service notes that sound like customer service notes and most anything that was obviously written by lawyers trying to sound like lawyers whenever it’s not 100% necessary.

Like this note I got the other day from eBay’s customer service department, which includes gems like:

“Thank you for taking the time to write back to eBay regarding your concern…”

“I would request you to check your Account Status Page where you can easily get the detailed report of the fees charged on your account…”

“If you need further assistance, please don’t hesitate to reply to this email and let us know…”

(Yeah, I can tell they’re dying to hear from me.)

Compare that to this note from Moo cards:

“I’m Little MOO – the bit of software that will be managing your order with us.  It will shortly be sent to Big MOO, our print machine who will print it for you in the next few days.  I’ll let you know when it’s done and on its way to you…”

“Remember, I’m just a bit of software.  So, if you have any questions regarding your order please first read our Frequently Asked Questions at: http://www.moo.com/help/ and if you’re still not sure, contact customer service (who are real people) at https://secure.moo.com/service/

One of these companies is communicating that they care about every interaction and that personal connections matter to them.   In one of these companies, the naysayers lost, the people saying “Yes, but…” failed to choke the life out of things, and doing something memorable was more important than avoiding looking silly.

No one ever loses their job because they took something great and made it unremarkable.  And that’s a real shame.

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Too much nonprofit marketing?

Zeenat Potia, who now works at and blogs for Oxfam America, started her career in book publishing.  In her first year in the book business, Zeenat would often be asked at parties whether she was an editor, and she’d say no, that she was in marketing.  But:

“I did not like casting myself as a marketer because their inevitable response would be a smug, quasi-judgmental “ah.”

The premise: the editors do the high-status, high-value work (finding manuscripts, editing them, working with the authors); the marketers are just peddlers.  And look where the book business is today.  What’s the right balance between editorial and sales & marketing?  I don’t know, but I’d guess that it’s in the ballpark of 50/50, not the 90/10 or 80/20 that I’d guess it is in the book business (at least from a status perspective, maybe from a time and effort and honing of craft perspective too).  The goal is to find great books and get them into the hands of readers, isn’t it?

Zeenat makes the right analogy to the nonprofit world: just swap out “editors / marketers” with “program staff / development staff” and you get the exact same equation.  “Program” is where the people who do the “real” work go, the ones with the PhDs who really know what’s going on and what works.  The development staff just run off and package the “real work.”  Ancillary and low status.

This is what gives space for Zeenat’s question.  Marketing is “just selling,” right?  So you should do just enough to be able to do the real work.  It’s possible to do too much marketing, right?

Probably, but I bet that there’s not a single iPhone owner (or craver) out of the 22 million owners in the United States who discusses whether Apple is wasting its money on “all that marketing.”   Same goes for Amazon.  And Virgin.  And probably even Wal-Mart. Same even went for GE in the heyday years of Jack Welch (the story was just different).

When done right, marketing helps us discover solutions to our problems, influences how people see the world, and helps them make decisions.  When done wrong, it’s peddling something someone doesn’t quite need and quickly regrets buying.

Let us not, as a sector, fall into the trap of listening to critics who say that we should minimize the dollars, effort, brain power, and ingenuity that goes into everything but the “real” work (programs).  In so doing, we risk forgetting that our role is BOTH to find solutions to the persistent problems of inequality and injustice and malnutrition and infant mortality and safe drinking water and AIDS and malaria…AND to figure out how to explain to the world that these problems matter, that we have the tools to solve them, and that if was have the tools to solve them, then we must all act.

It’s not easy.  But that’s marketing.

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The answer-outcome paradox

I’ve been thinking a lot lately about the gap between finding the right answers and getting to the right outcomes.

A few years ago, a close friend of mine was working for a think tank that was hired to consult for the Ministry of Education of a small country.  The team, which was made up mostly of PhDs who specialize in education, was asked to create the blueprint, design, and launch of the country’s higher education system.  I was petrified to imagine a group of researchers being asked to create a living system that would consistently deliver high-quality educational outcomes.

The premise was that the people who knew most (analytically) about higher education would be the best people to solve this problem.

I’m a problem-solving kind of guy, so it’s taken a combination of observation, deduction, and advice from peers and mentors for me to come around to the idea that the analytical skills I’d been trained to develop all my life – from school grades to the SATs and GMATs to the whole system of admission to college and graduate school – aren’t the end game, they’re the starting point.

You’d never guess this was the case by looking at our institutions of higher education, which by and large are run by professors who are mostly in the answer-finding business.  It’s true that there is an occasional nod to things like team-building, communication and influencing skills, coaching, self-reflection, etc., but these inevitably are billed as “soft” skills somehow different and apart from the hard (read: real) skills that matter.

If you’re an “answers” kind of person, it a cop-out to blame poor outcomes on others’ inability to see the solution you saw all along.  If a path not taken – one that you believed in – was the right one, then the first question to ask was what you could have done differently to get your team, or your organization, to that outcome.

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Your voice

Seth recently shared a great response to all the people who say they’re going to be the next Seth, rightly exhorting folks to get busy being their best selves instead.

But how do you find your own voice?

We all stand on the shoulders of giants – people whose ideas we are building on, whose lessons we are working to learn, whose path has inspired us.

For a while, I think, we have no choice but to internalize, and at times mimic, the voice of those we admire, trying on constructs or phrases or ideas for size. If done honestly, without claims of being the next anything, it can be constructive, a process through which we play, we practice, we experiment…and in so doing we discover the ground we would like to stake out for ourselves. It’s the intersection of where we know the most, care the most, and have something to say that adds to the conversation.

It can be an awkward process. We see people who are great at what they do – especially great communicators – and can’t help but fault ourselves for not being as great as they are (never mind they’ve usually been at this a lot longer – you’re seeing the fully formed version of them, and you’re just starting out). Why don’t we do it the way they do?

It’s because their voice is theirs. You’re not ever going to do it the way they do because you’re not them. This is why you will never BE the next them; you can only be the best you.

Learn from them, walk in their shoes and down their path for some time. And in so doing discover your own gait and your own way forward. Someday, all that will be left of their voice in yours will be lines that start, “A mentor of mine used to say….” These are the crisp encapsulations of your own guideposts, how you navigate and explain your own orientation in the world.

Take the time to discover your own voice. And be patient with yourself. It takes a while.

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I missed you

Between trying to catch up on work and a publishing glitch this morning, there was a gap in my blog posts.

I was talking to one blog reader yesterday who said, “What happened?  You didn’t post today.”

That’s great news.  If you want to influence, if you want to lead, if you want to have voice and influence, the three words you most want to hear are “I missed you.”

Think about all the noise and commotion and all the competition for people’s attention.  Think about big corporations spending millions to find a way to get to all the people who are TiVoing their favorite shows and SPAM filtering their emails and do-not-calling at home.  Think of all the BlackBerry-buzzing, iPhone-app using, Kindle-reading cacophony of communication careening through everyone’s days.

If you have broken through so much that you’re missed, you’re doing well.  And if you’re missed by 100 or 1,000 of the right people (for you!), you’ve arrived.

(Just to clarify, this post isn’t about blogging.  It’s about your organization, your product, your program, your community, your career, your voice.    It’s about you.)

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Don’t forget

Everything you write online (email, blog, twitter, text) can and will get anywhere else in an instant.  This isn’t news, but ask yourself:  do I write EVERY email/blog/tweet assuming that the people who are closest to this can and probably will read and share what I’m writing?

This isn’t just about search and the fact that web pages from 2002 still exist.  And it isn’t only about whether your party photos on Facebook might get in the way of the job you hope to get a decade from now (though that matters a lot).  It’s really about the power of tribes to amplify any idea and get that idea/thought/reflection in the right hands in an instant.

The most velocity is in tight networks where the word gets out silently and before you know it.

So why not assume that the people who know and care the most are reading everything you write, and there won’t be any surprises down the line?  The upshot is that this isn’t just risk avoidance; it forces you to think big and imagine you have exactly the audience you dream of — because you just might.

This is as much about awareness as it is about discipline each and every time you write.

(and no, I didn’t have something fall into the wrong hands.  But a few things in the last few days  got into the right hands very very quickly, and man was I happy that I was conscious about each and every word I wrote.)

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